Office Administrator (m/f)

About the role

We are expanding and need an energetic Office Administrator to manage work‑permit applications, employee registrations and daily administrative tasks within our international company.

Key responsibilities

• Organise and oversee day‑to‑day administrative work, ensuring legal and regulatory deadlines are met.
• Handle work‑permit applications, residence registrations and related documentation.
• Communicate with HZZ, MUP and other government bodies.
• Track deadlines and submit permits and registrations on time.
• Prepare employment contracts for new and existing staff.
• Maintain accurate records and ensure compliance with legal requirements.
• Identify and improve administrative workflows for efficiency.
• Receive and distribute mail, phone calls and emails.
• Organise meetings and manage the office calendar.
• Perform any other tasks assigned by the line manager.

Required profile

• Minimum high‑school education.
• Proven experience in administration, HR or a similar role.
• Strong knowledge of administrative processes and documentation.
• Excellent organisational skills and attention to detail.
• Ability to manage deadlines effectively.
• Friendly, positive demeanour with strong communication skills.
• At least B2 level in written and spoken English.
• Familiarity with immigration or work‑permit processes is a plus.

Required skills

• Proficiency in MS Office.

What we offer

• A collaborative and supportive work environment.
• Opportunities for continuous growth and innovation.
• International standards and a fast‑growing team.