Project Assistant - Green Transition Portfolio

About the role

Under the direct supervision of the Project Manager, the Project Assistant supports the implementation of the Green Transition Portfolio Pillar 1 - Decarbonization, funded by Sweden. The portfolio aims to contribute to a just green transition in Bosnia and Herzegovina by helping policymakers, businesses, communities, entrepreneurs and scientists design and implement decarbonization and CO2-reduction solutions. The post is based in the UNDP BiH office in Sarajevo.

Key responsibilities

• Provide overall technical, administrative and logistical support to the Project Manager and Project Analysts, including reviewing studies, projects and initiatives, and taking part in planning and executing project activities.
• Organize and coordinate seminars, trainings, workshops, site visits and other stakeholder events, and organize information exchanges internationally and between institutions.
• Maintain project files and supporting documentation for payments, draft routine official correspondence and help prepare reports.
• Draft terms of reference for international and local consultants and experts, and assist in their selection in line with UNDP rules and procedures.
• Support the Sector Procurement Associate(s) and the Project team in preparing and processing procurement documents and tracking procurement requests.
• Support payment requests authorized by the Project Manager and organize translation and interpretation services.
• Ensure project business processes comply with UNDP rules, policies and the internal control framework, and prepare administrative, technical and financial reports.
• Help monitor disbursements against the budget and disbursement plan, and report on them in time.
• Mainstream gender equality in project implementation, evaluations and audits, and ensure project data are gender and age disaggregated.
• Perform other duties within the functional profile as needed for the Project and the Organization.

Required profile

• Ability to plan and monitor own work, pay attention to detail and deliver quality work by deadline.
• Openness to creative ideas, continuous learning and adaptability to change.
• Clear, concise written and verbal communication, and the ability to manage internal and external communications.
• Respect for diversity and inclusion, awareness of unconscious bias and willingness to confront discrimination.