Poslovni tajnik / Poslovna tajnica – Administrator

About the role

We are looking for a proactive Business Secretary / Administrator to support our office in Zagreb. The role combines office administration, bookkeeping assistance, procurement and HR record‑keeping for a construction‑focused company.

Key responsibilities

• Manage office documentation, handle incoming and outgoing mail, and conduct business correspondence via email and phone.
• Prepare accounting documents: sort, control and enter invoices, process bank statements, handle cessions and compensations, issue invoices and reconcile supplier balances.
• Create official offers, invoices and interim/final statements for construction projects.
• Maintain personnel records: employee onboarding/off‑boarding, time‑keeping, and provide data for payroll calculations.
• Coordinate logistics and procurement: communicate with suppliers, monitor material orders and support field teams.

Required profile

• Completed secondary school; preferably a degree in economics, administration or a related field.
• Previous experience in administrative or bookkeeping tasks.
• Familiarity with the Synesis accounting program is an advantage.
• Understanding of construction‑sector documentation is desirable but not mandatory.
• High level of responsibility, accuracy and timeliness.

Required skills

• Proficient use of MS Office, especially Excel.
• Experience with the Synesis accounting software.
• Strong computer literacy.

What we offer

• Full‑time work Monday‑Friday with weekends off.
• Stable and regular salary.
• Paid transportation.
• Performance‑based bonuses.
• Warm meal provision.