Administrativni tajnik / Administrativna tajnica

About the role

We are looking for an administrative secretary to join our team in Zagreb. The role supports all HR and office functions, ensuring smooth daily operations and proper documentation.

Key responsibilities

• Prepare and process employment documentation, including contracts and HZMO registrations.
• Maintain employee records, monitor validity of certificates and medical examinations.
• Receive, archive, and manage all company documents.
• Create general documents such as work‑clothing requisitions, vacation decisions, and employee certificates.
• Manage inventory of work clothing, safety and chemical materials.
• Publish job advertisements on HZZ and social media platforms.
• Track vehicle fleet maintenance, registrations, leasing authorisations, tyre purchases, fire‑extinguisher checks and GPS monitoring.
• Handle general office duties: mail processing, travel arrangements, communication with field staff and management, minute taking, office supplies, and mailing documents.

Required profile

• Experience in administrative or secretarial functions.
• Familiarity with employee documentation and HR procedures.
• Organisational skills for archiving and inventory management.
• Ability to communicate effectively with colleagues and management.

Required skills

What we offer

• Paid transportation.
• Christmas bonus.
• Modern office in western Zagreb.
• Free coffee.
• Opportunities for career advancement.
• Team‑building activities.
• Full‑time schedule, Monday to Friday.